Frequently Asked Questions

General FAQ

Currently, the symposium is being held once per academic year.

It is completely free to participate in the symposium. However, individuals and teams are responsible for the costs of materials and printing. If there is ever a financial concern, please reach out to our team.

Yes! The ArtSci Symposium welcomes the public to view the work of students and faculty. There is no admission fee.

Yes, just be sure to fill out the respective form. After deadlines have passed, we will ask all participants presenting previous work to submit digital versions of their posters/presentations.

The ArtSci Symposium Series does not penalize you for withdrawing as life is sometimes filled with unforeseen events. However, we ask that you manage expectations and behave professionally. If at any time you feel the need to withdraw, please notify us.

On the day of the event, teams and individuals are responsible for setting up their own work. Poster boards will be set up by our volunteers prior to the event. There will also be volunteers around who can assist you. If requested prior to the event, a table will be provided.

Judging and Contest

Anyone participating in the symposium is eligible for the grand prize. Preference will be given to those who best follow the set criteria in the presentation rubric.

The grand prize is awarded based on the provided criteria. If awarded to a team, the grand prize is split among team members. The division of the prize is left to the team’s discretion.

The judging panel consists of 4 members: one art student representative, one research student representative, an art faculty member, and a research faculty member. The judges have been selected for their distinguished accomplishments and contributions in their respective field. To read more about them, please visit our About page.

Artist Collaboration

Once researchers submit their abstracts, a cohort of art students will shortly evaluate the pool of abstracts and select one or more that aligns with their strengths and interests.

Eligible submissions are not limited to those produced by artist-researcher teams. Researchers and artists may submit their personal work. However, we strongly encourage research posters that extend beyond the traditional scientific poster. Submissions that meet the criteria of the symposium will have a higher chance of receiving the award.

  1. Projects begin with a consultation to discuss:
    1. Subject Matter
    2. Method of Delivery
    3. Deadlines
    4. Style
    5. Usage and copyright
  2. Once both parties have agreed on the approach, sketching begins.
  3. Sketches are shared with the research(s). Notes regarding revisions are made.
  4. Revised sketches are finalized.
  5. The final product is printed and electronically shared.
There will be periodic work-in-progress reviews hosted by our creative team to ensure that the team is on track and meeting expectations. See our timeline below.

A work-in-progress review is an open, informal critique during which a work is reviewed and examined. It serves as a time to receive critical feedback and encourages teams to stay on track. It is available for all.

A work-in-progress review is mandatory for an artist and researching team. Failure to attend may affect the outcome of your work and chances of receiving the award. Research teams that are not collaborating with artists and vice versa are not required to attend.

The duration of producing artistic elements is dependent on the complexity of the project as well as an artist’s availability. These factors are discussed during the initial consultation. Simple illustrations and graphics can take up to a couple of weeks. Anything more complex may take longer.

We offer illustrations, graphic designs, 2D and 3D animations, models, and 3D prints. For further inquiries and specifications, please consult the Creative Director and artist of interest.